ACM May 2023
MINUTES OF THE ANNUAL MEETING OF MALTBY LE MARSH PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 22 MAY 2023 @ 7.00PM.
PRESENT; Cllrs D Whitehouse, A White, J Gray, S Hill-Andrews and clerk G Simpson, along with County Cllr N Sear.
Public Session.
No members of the public were present.
23/001] Election of Chairman.
Cllr Whitehouse was nominated for Chairman, proposed, seconded and Resolved.
23/002] Delivery of declaration of acceptance of office.
All Councillors present signed their declarations of acceptance of office and Cllr Whitehouse signed the declaration of acceptance of office as Chairman, witnessed by the clerk.
23/003] Election of Vice Chairman.
Cllr Gray was nominated for Vice Chairman, proposed, seconded and Resolved.
23/004] Apologies for absence and acceptance of any reasons given.
Apologies were received from the new District Cllr Hesketh.
23/005] Review of standing orders, code of conduct, financial regulations, asset register, general data protection and risk management.
The values on the asset register have not changed over several years and it was agreed for the clerk to seek advice if these should be amended. It was resolved to make no other changes to the documents.
23/006] Diary of meetings for the coming year.
The following dates were agreed; 10 July, 11 September, 13 November, 8 January 2024 and 11 March 2024.
23/007] Declarations of interest and applications for dispensations.
None.
23/008] Conform draft minutes of the meeting on 13 March 2023 as a true record.
It was proposed, seconded and resolved to accept the distributed notes as the minutes, signed by the Chairman.
23/009] Clerk’s report on outstanding matters.
After providing Anglian Water with various details payment for the siting of equipment on the bus shelter at Hodgetoft Lane was made at the end of April. All approved payments have been made and all financial papers had been sent to the Internal Auditor, who was happy all was in order. The redeclaration of enrolment had been submitted to the Pensions Regulator on 31 March 2023. Responses to planning applications had been submitted as instructed and various possible funding opportunities had been passed on to the Chairman of the Village-hall Committee. The Chairman had informed the clerk the footway light on the corner was finally working after a two-and-a-half-year struggle. The administrator of the Alford Group of Churches has advised they are investigating what can be done regarding the severe damage to graves being done by badgers and will keep us informed.
23/010] Chairman’s report.
During the Chairman’s report Cllr Williams arrived (at 7.35, apologies for late arrival). The Police Camera van continues to make regular appearances. The Turks Head Pub is open on Thurs/Fri/Sat contrary to some published reports. A litter picking event in early May organised by the Village-hall committee proved very successful. After enquiry, the footpath behind Stoneleigh Farm through to Hodgetoft Lane is not maintained by LCC and they will not provide signage. A start to development behind Stoneleigh Farm has been made and we need to keep an eye on proceedings. The Chairman thanked Sandra Harrison for her help to the community after losing her seat in the District elections and thanked Cllr Williams for her many years’ service as his vice-chair (and Chairman before that). After a struggle, he had finally managed to open a new savings account for the Anne Bolles EF with Skipton BS.
23/011] Reports from outside bodies.
Cllr Sear offered to look in to the footpath issue reported by the Chairman as she is vice-chair for public footpaths at LCC. The condition of Maltby Straight is still being pursued with the possible imposition of a lower speed limit until meaningful repairs can be made, with further lobbying of our local MP for more immediate action. Cllr Sear provided several posters for display covering various subjects and recommended the Dementia café open ten till two every Tuesday.
23/012] Review insurance cover and renewal.
The renewal from Zurich was discussed and thought to be appropriate for our needs.
23/013] Financial matters.
- The internal auditor had inspected the Council’s accounts and was happy all was in order, completing and signing the Annual Internal Audit Report.
- Annual Governance & Accountability Return;
- The Annual Governance Statement 2022/23 was studied before proposal of acceptance, seconded and resolved with the Chairman and Clerk signing the document.
- It was then proposed, seconded and resolved to accept the Annual Accounting Statement for 2022/23 and duly signed and dated.
- It was proposed, seconded and resolved to submit a certificate of exemption 2022/23 from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015.
- The period for the Notice of Public Rights for an exempt authority was set to run from 5 June to 14 July and would display on the noticeboard and published on the website.
- The current financial statement and bank reconciliation were accepted. It was agreed to open an instant access savings account and transfer £10,000.00 to it.
- Resolved payments; Zurich Insurance £260.51, J Alldridge £60.00, R Aldrich GM as per contract for March/April, ELDC uncontested election cost.
23/014] Planning.
No new applications received.
22/015] Correspondence.
The following was noted; Glasdon products, Clerk & Councils Direct and Lloyds Bank.
There being no further business the meeting was closed at 8.10pm.