Meeting 19 May 2020
MINUTES OF THE REMOTE MEETING OF MALTBY LE MARSH PARISH COUNCIL HELD VIA THE ZOOM PLATFORM ON TUESDAY 19 MAY 2020 @ 7.30PM.
PRESENT; Cllrs D Whitehouse, B Williams, A White, P Baildon and clerk G Simpson.
Also, Cllr G Cullen and 1 member of the public.
Public Session.
No session scheduled due to the time limit of 40 minutes for the meeting to be completed.
20/001] Chairman’s welcome.
The Chairman opened the Council Meeting and thanked Cllr Cullen and the member of the public for joining our first remote meeting.
20/002] Apologies.
Apologies had been received from Cllr Richmond and it was resolved to accept her reasons for absence. Cllr Harrison had also submitted her apologies.
20/003] Declaration of Interests and applications for dispensation in relation to DPIs.
None.
20/004] Notes of the meeting held on 10 March 2020 to be approved as minutes.
It was proposed, seconded and resolved to accept the presented notes as the minutes of the previous meeting, signed by the Chairman Cllr Whitehouse.
20/005] Clerk’s report on matters outstanding.
The clerk had attended a training course for the new website hosted by LCC and the parish council will need to build the site from scratch when it finally becomes available. The clerk had also taken part in a remote meeting held by LALC on the Zoom platform for training purposes regarding its use for remote parish council meetings. The redeclaration of compliance was submitted to the Pensioners Regulator on 6 April 2020. The VAT reclaim had been submitted and payment received. LALC have request the Council complete a short survey regarding the impact of Covid-19 on the parish council, it was agreed to do so. There had been a request from LIVES for financial support during the present pandemic but councillors felt unable to commit any of Council’s limited funds at this time.
20/006] Financial Matters.
i)The Internal Auditor has completed her report and was happy all was in order with the Council’s finances. ii) It was proposed, seconded and resolved to approve the Annual Governance Statement for 2019/20. iii) It was proposed, seconded and resolved to accept the Accounting Statement for 2019/20. iv) It was proposed, seconded and resolved to approve the Certificate of Exemption AGAR 2019/20. v) The RFO set the period for the Notice of Public Rights as Monday 15 June to Friday 24 July 2020. vi) The current financial statement and bank reconciliation was accepted. vii) It was resolved to make payments to; Zurich Insurance £246.41, Willson’s Electrical £39.60, Clerk’s salary/expenses £353.40, R Aldrich GM £173.00(as per contract schedule).
20/007] Reports from Outside Bodies.
Cllr Cullen reported councillors had received their training and Council meetings were being arranged by various means. Councillors had additional funds available to assist with Covid-19 problems and applications for help should be sent to him. There has been considerable support for the food banks in Mablethorpe.
20/008] Planning.
The Council has submitted an objection to Application N/110/00516/20 at Grange Leisure Park due to flood risk and increased pressure on local services during Winter months.
20/009] Date of next meeting.
The Council agreed not to hold an Annual Meeting this year as approved by statute during the present crisis and the Chairman and Vice-chairman would hold their positions until next May. It was agreed not to set a diary of meetings for the coming year under the present circumstances, but the next parish council meeting would be held on 14 July 2020.
Meeting closed at 8.01pm.