draft minutes May
MINUTES OF THE ANNUAL MEETING OF MALTBY LE MARSH PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 11 MAY 2026 @ 7.00PM.
PRESENT; Cllrs D Whitehouse, B Williams, A White, J Gray, S Hill-Andrews, Clerk G Simpson, along with District Cllr T Hesketh, County Cllr R Robinson and 2 members of the public.
Public Session.
Cllr Whitehouse introduced Annie Maynard who would be taking over the position of parish clerk in July and had kindly agreed to attend this meeting.
26/001] Election of Chairman.
Cllr J Gray was nominated for Chairman, proposed by Cllr Whitehouse, seconded by Cllr Williams, and resolved.
26/002] Delivery of declaration of acceptance of office.
Cllr Gray signed the declaration of acceptance of office as Chairman, witnessed by the Proper Officer/Clerk of the Council.
26/003] Election of Vice Chairman.
Cllr D Whitehouse was nominated for Vice Chairman, proposed, seconded and resolved.
26/004] Apologies for absence and acceptance of any reasons given.
No apologies.
26/005] Review of standing orders, code of conduct, financial regulations, asset register, general data protection, IT policy and risk management.
It was resolved to make no changes to the documents at this time.
26/006] Diary of meetings for the coming year.
The following dates were agreed; 20 July, 14 September, 9 November, 11 January 2027, 8 March 2027 and 10 May 2027, although the May date would be dependant on parish council elections.
26/007] Declarations of interest and applications for dispensations.
None.
26/008] Confirm draft minutes of the meeting on 9 March 2026 as a true record.
It was proposed, seconded and resolved to accept the distributed notes as the minutes, signed by the Chairman.
26/009] Clerk’s report.
All approved payments had been made and finances were up to date. Annual report papers for an exempt authority had been downloaded, completed and circulated for approval later in the meeting.
26/010] Previous Chairman’s report.
The Police camera van continues to attend and when the operative was asked, he reported they don’t catch as many speeding as they used to but they will still be attending regularly. A car had crashed through one of Cllr White’s hedges but no major injuries were reported. The rubble at the old Crown Inn has finally been cleared. Cllr White gave assurance that the work on the village seats would be completed by the time of the next meeting.
26/011] Reports from outside bodies.
Cllr Robinson warned that in the near future decisions about street lights will have to be made with proposals to either dim of turn off some lights at certain times being put forward.
Cllr Hesketh reported he had removed the shuttering on the Village Hall step and he was unable to attend the Curry Night as it clashed with an event he was hosting. He was in contact with people in Beesby regarding setting up a parish meeting. Suggested reform in setting up neighbourhood committees was another unwanted layer of government. He finished by reporting the Carlton Village Show would be on 23 August.
26/012] Review insurance cover and renewal.
It was noted the renewal quote from Zurich had increased to cover the speed signs and it was resolved to accept the quote.
26/013] Financial matters.
- The internal auditor, John Clarke, has completed his audit of the accounts with a clean bill of health, many thanks. He completed and signed the Annual Internal Audit Report.
- Annual Governance & Accountability Return;
- The Annual Governance Statement 2025/26 was studied before proposal of acceptance, seconded and resolved with the Chairman signing the document.
- It was then proposed, seconded, and resolved to accept the Annual Accounting Statement for 2025/26 and duly signed and dated.
- It was proposed, seconded, and resolved to submit a certificate of exemption 2025/26 from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015.
- The period for the Notice of Public Rights for an exempt authority was set to run from 3 June to 14 July and would be displayed on the noticeboard and published on the website.
- The current financial statement and bank reconciliation were accepted.
- Resolved payments; Zurich Insurance £311.41, and R Aldrich GM £210.75.
- It was resolved to add the new clerk to the bank mandate and open a 95-day notice account.
26/014] Planning.
No new applications received.
26/015] Correspondence.
The following was noted; Clerk & Councils Direct, Lloyds Bank, Broxap, The Great Grid Upgrade.
26/016] Confirm date of next meeting.
Next meeting 20 July 2026, when the new Clerk will be in position.
There being no further business the meeting was closed at 8.00pm.